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County Recorder

Terry A. Hansen

915 8th St., Suite 107, Marysville, CA 95901


Phone: (530) 749-7850

Fax: (530) 749-7854


Office Hours:  8:00 a.m. - 5:00  p.m.

Recording Hours:  8:00 a.m. - 4:00 p.m.


Recording Information and Requirements


The County Recorder, upon payment of proper fees and taxes, will accept any documents which is authorized or required by California law to be be recorded, if the document contains the required information, and if it is photographically reproducible.


Each document presented for recording must include or comply with the following general requirements:

  • Property must be located in Yuba County.
  • The document must be authorized or required by law to be recorded.
  • The document must be submitted with the proper fees and taxes.
  • The document must be in compliance with state and local laws.
  • The document must state who is requesting the recording.
  • The document must state the name and address to whom the document should be returned.  (Fill in "Recording Requested By and Mail to").
  • A Deed must state the name and address to whom tax statements are to be mailed.
  • The document must be legible enough to produce a readable photographic record.
  • If a document is not signed legibly, the names of the signer(s) must be typed or printed on the side of or below the signature(s) Govt Code §27280.5.
  • When signing on behalf of a corporation / partnership the corporate or partnership name must appear above the signature(s) and the capacity of the signer(s) below the signature(s).
  • Signatures must be original, unless the document is a certified copy issued by the appropriate custodian of the public record.
  • The document must be properly acknowledged, unless exempt.
  • The Assessor's Parcel Number is required on deeds by local Ordinance.
  • The notary seal must be legible for microfilm reproduction.
  • All documents submitted for recording shall have at least 1/2 inch margin on the two vertical sides except in the space reserved for recording information.
  • All documents must comply with the standard 8.5" x 11" sheet and paper size to avoid penalty, and must not exceed 8.5" x 14".  Any document including any sheet not exactly 8.5" x 11" will cost the regular recording fee PLUS and ADDITIONAL $3.00 per page.
  • The first page of a document to be recorded should have a return address space on the top left that is 2.5" down and 3.5" across.  On the top right, allow a blank space 2.5" down and 5" across for the recorder's use.
  • Any instrument, paper, or notice presented for recordation which in any way modifies, releases or cancels the provision of a previously recorded document shall state the recorder identification number or book and page of the document number being modified, released, or cancelled.
  • Documentary transfer tax is due on all taxable conveyances in excess of $100 at a rate of $.55 per $500 or factional portion of the real property value, excluding any liens or encumbrances already of record as required.  It is collected at the time of recording on each deed or instrument.  A Documentary Transfer Tax Declaration must be completed and signed for all deeds.  Documents that fall within the exempt category must cite the particular code section under which the Documentary Transfer Tax exemption is claimed and appropriate wording citing the use of the code.  See Yuba County Recorder's Office Documentary Transfer Tax Guidelines handout.
  • Documents evidencing a conveyance of property must have a Preliminary Change of Ownership Report (P.C.O.R.) submitted at the time of recording or pay a $20 fee.


Websites Offering a Variety of Forms/Documents

The Office of the Recorder is prohibited from giving any legal advice or to assist in document preparation.  We do not provide any legal forms or notarial services.  Various types of forms may be purchased at office supply or stationary stores.  Below is a list of websites offering a variety of forms/documents.  We make no recommendations and no guarantees as to the legal sufficiency or the recordability of any forms or information you may find on these sites.  Once you have the appropriate form, you may prepare it yourself, consult legal counsel, or contact a local title company or escrow company.


Sacramento County Public Law Library

Nolo Press - Legal Forms

Council of California County Law Librarians - Your Public Law Library

US Legal Forms, Inc

LegalZoom.Com Inc

The Easy Forms, LLC

Riverside County

Los Angeles County



Clerk-Recorder • 915 8th. St., Suite 107, Marysville, CA 95901 • (530) 749-7850 • Fax: (530) 749-7854


©2009 County of Yuba, CA